Event planning includes vendor selection, finalising catering, theme choice, budgeting, etc, hence it can be overwhelming for anyone. Time management is another big thing amidst your busy schedule. The first task of event planning should be venue selection. It is the most difficult and time-consuming task, so it should be done first. Venue consumes a large part of your budget; finalising it helps with budget management and focusing on other tasks. Book the leading and highly rated event venue in Kolkata before anyone else finalises it.
What features should be considered before finalising an event hall?
- Lighting facility: Adequate lighting can highly impact the success of any event. It can influence the mood and tone of any function. Whether it’s a personal or professional function, customized lighting options can influence the atmosphere of an event. Look for venues with adjustable lighting that can change according to the mood of the function.
- Adequate space: The requirements are different according to the event. Some functions demand large seating arrangements, stage setups, etc. Venues which are flexible allow you to adjust to the needs. This also ensures the comfort of guests.
- Audio-visual department: A high-quality sound system is essential for functions. Conferences, corporate events, etc., require stage set-ups and advanced AV equipment. Bad AV systems in meetings leave a bad impact on clients. Look for halls that have an in-built stage and advanced AV setups, as it will save money.
- Catering services: Food is an essential factor in any event. People don’t forget events that provide good quality foods even if the main programme does not go well. Always look for the catering services when finalising a hall. If you have a caterer in mind, check that they allow outside vendors. Book a flexible event venue in Kolkata, so that they provide all options.
- Parking space: An event is successful if the attendees are well-served. Chaotic parking can spoil the mood of the guests. A venue with its own parking space prevents programme delays and congestion around the location. This enables the guest to enjoy the event stress-free.
- Accessibility options: Each guest is important, hence all of them should have a good experience. You need to look for features such as elevators, ramps and wheelchairs so that all attendees can enjoy. A hall with such facilities shows that they value their clients and ensure their comfort.
- In-house management team: A host has many things to look for during an event. It is not possible for them to manage everything. When a banquet hall offers an event coordinator, it becomes easy to make a function successful as they ensure proper guest management and handle last-minute problems efficiently.
- Outdoor space: An event hall with outdoor space helps extend your function, such as holding cocktail parties in the outdoor space, thus making it memorable for the guests.
Ensure a memorable event for your clients
The right venue selection can influence the success of your event. A proper event means flexible layouts, high-quality audio-visual equipment, and great ambience. Book the most renowned event hall, Baro Kuthi Rajbari, to ensure impeccable staff service.
